In the midst of the COVID-19 pandemic, we know that many of you are considering what options are available to you as an employer. Below is some important information on recent legislation, which we are happy to discuss with you at any time.
Earlier today President Trump signed into law the Families First Coronavirus Response Act (“FFCRA”) which will provide the first wave of relief to employees impacted by COVID-19. There is more legislation to come that will provide other types of relief to the general public, but this bill specifically gives your employees some financial resources while also placing obligations on you as an employer.
Here is what the FFCRA does:
First, this only applies to employers with fewer than 500 employees and employers’ obligations are effective 15 days from today (March 19, 2020) and expire on December 31, 2020.
Emergency Paid Sick Leave
Employers are required to provide up to 80 hours of paid sick leave to full-time employees regardless of how long the employee has been employed. Part-time employees are only entitled to receive the number of hours they have worked on average over a two-week period.
These benefits are only available to employees who cannot work for reasons related to the Coronavirus and must be related to one of the following:
- The employee is subject to a federal, state or local quarantine order related to COVID-19;
- The employee has been advised by a health care provider to quarantine for COVID-19 concerns;
- The employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis;
- The employee is caring for an individual who is subject to an order as described in number 1 or has been advised by a health care provider as described in number 2;
- The employee is caring for a son or daughter if the child’s school or place of care has been closed or the child’s provider is unavailable due to COVID-19 precautions;
- The employee is experiencing any other substantially similar condition specified by the Secretary of Health and Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.
Employees who need to care for themselves based on numbers 1-3 above may receive their full regular rate of pay for the number of hours they would have worked per day. Employers are allowed to cap this amount at $511 per day ($5,110 aggregate) per employee. Employees who need to care for others based on numbers 4-6 above are entitled to only 2/3 of their regular pay and employers can cap this at $200 per day ($2,000 aggregate) per employee.
Employers must provide these benefits in addition to any existing paid leave benefits that the employee is subject to already. Employees may access the emergency relief provided in the FFCRA before using any other available leave benefits the employer offers.
Emergency Family Medical Leave Expansion
The FFCRA also expands the Family Medical Leave Act (FMLA) to provide leave for employees with childcare needs. This covers all employers with 500 or fewer employees, including those with 50 or fewer employees. However, the Secretary of Labor has the discretion to exempt employers with fewer than 50 employees, but the extent of that discretion is unknown. Additionally, this only applies to employees who have worked for 30 days or more.
This applies to employees who are not able to work (or telework) due to a need for leave to care for the employee’s child (under 18) if the child’s school or childcare center is closed due to a public health emergency.
Employers are allowed to provide the first 10 days of this leave without pay, though employees may voluntarily elect to use their emergency paid sick leave addressed above during the first 10 days of the leave. Employers are prohibited from requiring employees to use existing paid leave during this time period. After the first 10 days, the employer must provide additional paid leave to the employee for the remaining 10 weeks but only at two-thirds of the employee’s regular rate. The amount is capped at $200 per day ($10,000 aggregate) per employee.
Employer Tax Credits
To compensate employers for this obligation, the FFCRA provides a refundable tax credit to employers for 100% of the qualified sick leave wages or family leave wages paid to their employees subject to the above-noted limits.
Please call us at (601)487-4550 should you have any questions.